Even though most documents are preferred being digital or electronic transmission. However, there are documents required being kept in hard copies. Crucial documents pertaining to businesses can be kept well in hardcopies. Although it has its own downside, for ethical reasons, they have their vast advantages. Contracts, proposals, reports, and other documents fall under this category. Due to the fact that your company does not possess an office printer, it is quite probable that you will be required to outsource your printing requirements, which may be both time-consuming and costly.  Printers for business, essential or not?

Related: How much do printers cost?

The printing of documents within the organization is significantly more efficient and cost-effective. Now, when getting a printer to satisfy your business needs, you need mostly scalability. This is by putting into considerations, the type of documents, size of documents, mode of printing, and more. These factors will give insight to the type of printer that will satisfy your business in 2024. There are different type of printers, serving different purposes at optimal quality. For businesses of any scale, let’s have a look at the best 8 picks for printers that will serve your business best in 2024. 

1. HP Color LaserJet Pro M283 – High Speed Printer

A high-performance all-in-one printers for business owners with exceptional color fidelity and versatile uses is the HP Color LaserJet Pro M283fdw. At up to 22 ppm print speed, it is an excellent choice for tasks involving printing, copying, scanning, and faxing. Notable features that increase efficiency include a 50-page automatic document feeding and automated two-sided printing. The printer can handle a range of paper sizes and features a 2.7″ color touchscreen.

8 Best Printers for Businesses in 2024 

Related: What are the possible causes of printer damage?

The HP Smart app allows for seamless mobile printing, customizable shortcuts, and remote management. With built-in measures to protect the printer and important corporate data from potential threats, security is a key priority. Wi-Fi with dual bands offers consistent wireless connectivity. Original HP toner cartridges with JetIntelligence technology guarantee exceptional print quality, dependable operation, and protection against counterfeit threats.

With a temperature range of 50 to 90.5 degrees Fahrenheit, it seems to be a sophisticated and trustworthy substitute for professional applications.

2. Brother MFC Multipurpose Printer – Best for High Resolution

High-performance multifunctional laser printer with print, scan, and copy capabilities is the MFC-L8900CDW. It has fast printing speeds of up to 35 ppm for black and white and 30 ppm for color, and it can handle a large variety of media sizes and types. The printer features an automatic document loading system for copying and scanning multiple pages, as well as a high-quality scanner with a resolution of 9600 x 9600 dpi.

8 Best Printers for Businesses in 2024 

It also features Ethernet and Wi-Fi connectivity, as well as an integrated fax machine with 180 speed dials and high-speed faxing. The printer has several security features, including encryption and password-protected printing, and it can print from mobile devices using the Brother iPrint&Scan app. It also supports cloud printing. It is compatible with a number of operating systems, including Linux, macOS, and Windows.

3. Canon PIXMA TR8620a Office Printer

Featuring excellent printing, scanning, and faxing capabilities, the Canon PIXMA TR8620a is an all-in-one (AIO) printer that also offers high performance. While its 1200 x 1200 dpi scanner assures accurate document scanning, it has a maximum print resolution of 9600 x 2400 dpi, which enables it to produce prints that are high in clarity and color.  One of the best printers for business in 2024.

In addition, the printer boasts an integrated fax machine that is equipped with a high-quality scanner that has a resolution of 2400 x 1200 dots per inch. It is capable of supporting advanced fax capabilities such as fax forwarding and broadcasting. In addition to this, it provides smooth integration into home or office networks by providing wireless connectivity choices such as Ethernet and Wi-Fi.

4. HP OfficeJet 250 – Best for small businesses 

The HP OfficeJet 250 is a multipurpose, all-in-one, portable printer with rapid portable printing, scanning, and copying capabilities. Its 2.65-inch color touchscreen makes it easy to navigate and print, scan, and copy documents quickly. Envelopes (no. 10, Monarch, 6 3/4 in), cards (3 x 5 in, 4 x 6 in, 5 x 8 in), and photos (8 x 10 in, 5 x 7 in, 4 x 6 in, 3.5 x 5 in) can all be used with this system.  

HP OfficeJet 250 - Best printer for small businesses 

By enabling connections via the HP ePrint software, Bluetooth smart technology, and Wi-Fi Direct, the printer’s wireless printing features offer adaptability and let customers print from laptops or mobile devices from any location.  A rapid 90-minute AC power source charge while the printer is turned off is only one of the many charging options available at home, on the go, or 

in the office to complement the long-lasting battery that minimizes interruptions when charging. With its emphasis on quality and compatibility with Original HP 62 ink and HP 62XL cartridges, the HP OfficeJet 250 is a perfect solution for a variety of portable printing needs. Its 10-page automatic document feeder further increases efficiency for multi page documents.

5. HP OfficeJet Pro 7740 – Easy to Setup Wireless Printer

The HP OfficeJet Pro 7740 Wireless Printer is a versatile all-in-one solution for small businesses that offers copying, scanning, faxing, and wide-format printing up to 11×17 inches. Wireless printing, AirPrint, 2-sided duplex printing, a color touchscreen, and an automatic document feeder are among its features. It is suitable for a variety of work conditions and operates at temperatures ranging from 5° to 40° C (41° to 104° F). It enables document dimensions versatility by supporting paper sizes ranging from 3×5 to 11.7×17 inches.

Users may effortlessly set up the printer, scan from smartphones, order toner, and print from cloud services using the HP Smart app. It reaches fast print speeds of up to 22 pages per minute in black and up to 50% less cost per page than color lasers, making it an efficient and cost-effective alternative for high-volume office printing. The printer’s color touchscreen provides straightforward operation while ensuring exceptional color printing on a variety of paper sizes. For best results, use Original HP 952 and HP 952XL ink cartridges.

6. Canon Maxify GX5020

Canon’s Maxify GX5020 is a versatile inkjet printer designed for small enterprises. Its dimensions of 13.1 x 15.8 x 25.2 inches and weight of 19.8 pounds make it ideal for tiny places. Customers are served differently by Ethernet, Wi-Fi, Wi-Fi Direct, and USB. Canon has one of the best brands of printers for business with their portable and versatile design.

It prints, scans, faxes, and copies documents up to 11×17 inches. Significant features include a color touchscreen, AirPrint, 2-sided duplex printing, wireless printing, and an automatic document feeder. For various printing requirements, paper sizes ranging from 3×5 to 11.7×17 inches are available.

Canon Smart simplifies printer management, mobile printing, and cloud printing via iCloud, Dropbox, and Google Drive. The installation is simple. The printer produces 22 black-text pages per minute and costs up to 50% less than color lasers.

The GX5020 produces clear text and vibrant visuals. It has a low operating cost of less than 2 cents per page. Because of its speed, quality, and paper handling, the Canon Maxify GX5020 is an Editors’ Choice for home office heavy-duty printing.

7.  Epson EcoTank Pro ET-5850

Epson EcoTank Pro ET-5850 all-in-one printer is excellent for small to medium-sized enterprises and workgroups. Its high input capacity, high volume ratings (3,000 to 4,000 pages per month), and two years of limitless free ink make it a remarkable productivity deal. Letter, legal, and wide-format printing are all available.

8 Best Printers for Businesses in 2024 

With a 50-page single-pass auto-duplexing ADF, the ET-5850 scans two-sided multipage documents efficiently. The control panel’s 4.3-inch color touchscreen simplifies tasks and configurations. It outperforms competitors with a 550-sheet paper capacity from two 250-sheet cassettes and a 50-sheet multipurpose tray.

The print quality is excellent, with near-typeset text and accurate, colorful images and photographs. The ET-5850 borderless printing up to legal size gives business materials a professional appearance. Following two years of unlimited free ink, monochrome and color prints cost 2 cents per page, making it reasonable. Organizations looking for a powerful, low-cost, and feature-rich printer may choose the Epson EcoTank Pro ET-5850.

8. HP OfficeJet Pro 9025

The HP OfficeJet Pro 9025 is a highly functional all-in-one printer that offers effective performance for small and medium-sized enterprises. Small and home offices (SoHos) gain from its reduced operational costs and superior print quality.

It is the ideal size for small spaces, measuring 12.5 x 12.2 x 15.6 inches and weighing 26.4 pounds. The 9025’s 35-page single-pass ADF allows you to scan, copy, and fax multipage documents on both sides.

8 Best Printers for Businesses in 2024 

It can handle a variety of printing tasks thanks to its two 250-sheet trays and 100-sheet output tray. The maximum monthly duty cycle of 30,000 pages ensures this medium volume reliability.

Along with Ethernet, Wi-Fi, USB, and Bluetooth 5 LE, cloud services are offered. It’s easy for a small workgroup to use the integrated firewall. SoHo offices with modest printing requirements can depend on the HP OfficeJet Pro 9025. It will deliver dependable performance and flexibility despite strong competition.

What Printer Should I Buy for My Business in 2024?

When considering printers for your business, you should generally consider multipurpose All in One printers, depending on the range of your needs. Consider how many average documents you plan to print, the types of documents, the required quality, and whether you need color or monochrome (or both). These factors will determine the type, brand, and model of printer you should purchase. Some of the best printers based on business satisfaction and reviews includes; HP Color LaserJet Pro M283; Brother MFC Multipurpose Printer; Canon PIXMA TR8620a; HP OfficeJet 250; HP OfficeJet Pro 7740; Canon Maxify GX5020; Epson EcoTank Pro ET-5850. Other AIO business printer of these brands are good and sustainable, but for a wide range of printing, they serve some of the best.